AItoOnboarding – the perfect collaboration between people and technology
A human-centered and impactful start to the employee journey
Onboarding is the first step toward success for a new employee – the beginning of a journey that accelerates learning and helps achieve productivity more quickly. A well-designed onboarding process lays a solid foundation for trust, motivation, and commitment. As the employee’s skills grow, their confidence strengthens, which boosts engagement and enhances the organization’s retention factors.
By combining modern technology with a human-centric approach, we offer an onboarding solution that is transparent, empathetic, and continuously evolving. Technology streamlines the process and ensures that the necessary information is easily accessible. Human interaction, on the other hand, brings meaning and presence to the process – essential elements for the employee’s success and well-being.
AI-powered chatbots free up your HR team’s time to focus on what matters most: supporting new employees and integrating them into the organization’s culture and values. Technology delivers information quickly and efficiently, while human interaction ensures that employees feel valued and appreciated. This balance supports both the well-being of the workplace community and the long-term success of employees – and gives your HR team the opportunity to focus on other important tasks.
The onboarding revolution – efficiency and impact
AItoOnboarding enables a smoother onboarding process, where employees receive the information they need in real time, fully aligned with the client’s onboarding process and content. At the same time, HR and managers can focus on what truly builds commitment and motivation – personalized guidance, interaction, and sharing common goals.
The result is a balanced process where technology supports but humans lead. This combination ensures an efficient and meaningful start for the new employee, enhancing the employee experience and strengthening a positive employer brand.
AItoOnboarding:​​​
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Faster learning and productivity: A well-designed onboarding process accelerates new employees' learning, skill development, and productivity.
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Building trust and commitment: Onboarding creates a strong foundation for trust, motivation, and commitment, boosting employee confidence and supporting organizational retention.
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Balance between technology and humanity: Modern technology ensures real-time access to information, while human interaction adds meaning and presence to the process.
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Optimized use of HR and managers' time: AI solutions free up HR and managers’ time, allowing them to focus on personalized guidance, interaction, and achieving shared goals.
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Meaningful employee experience: A balanced onboarding process enhances the employee experience, strengthens the employer brand, and supports long-term workplace well-being.
Ensure impact through data and analytics.
AItoOnboarding not only facilitates a smooth start for new employees but also provides organizations with valuable insights into the success of the onboarding process. AI analyzes employee needs and feedback, helping HR and managers continuously improve onboarding.
Additionally, analytics identify gaps and areas requiring updates, ensuring that the onboarding manual remains up-to-date and consistently refined to keep information relevant and effective.
AI Capabilities:
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Identifies areas for improvement and optimizes processes.
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Uncovers employee needs and expectations.
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Supports the development of a positive organizational culture.
Preboarding: A Strong Start as Part of
Successful Onboarding
Preboarding is the first stage of the onboarding journey, building a strong and trusting relationship between the employee and the organization.
Preboarding begins even before the official first day at work, providing the new employee with a motivating and informative start. Our solution ensures that essential information, such as the company’s values, policies, and safety instructions, is communicated clearly and effectively. The service helps the employee feel welcome and prepared even before their official start date.
Preboarding helps ease first-day nerves by giving the employee a clear understanding of expectations, the work environment, and the organization’s culture in advance. With the basics and practices already familiar, the employee can focus on meeting their new team and starting work with confidence and calmness. This reduces uncertainty and creates a relaxed atmosphere from day one.
Preboarding establishes a secure and effective foundation that integrates seamlessly into a successful onboarding process.
The Three Phases of AItoOnboarding
– Prepare, Support and Develop
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Preparation Phase
– A Smooth Start Before the First Workday
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Before starting work, employees can participate in preboarding. They receive a Welcome Package from the chatbot, typically containing information about the company's values, culture, and key practices. This lays the foundation for a successful start and ensures that the first workday is clear and engaging.
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Onboarding materials are updated and digitized as needed. From there, we either follow the existing onboarding process or adjust it in terms of timing and content.
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We flexibly utilize HR systems, learning platforms, intranets, and their information throughout different phases of onboarding to ensure a seamless and cohesive experience.
2. Usage
– Continuous Support and Personalized Learning
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An AI-powered chatbot and interactive learning modules provide employees with timely and easily digestible information at just the right moment.
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This reduces the workload of HR and managers, allowing them to focus on personal guidance and interaction, which strengthens employee commitment.
3. Results
– Data-Driven Development and Effective Onboarding
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AI analyzes employee progress, feedback, and critical onboarding milestones, providing HR and managers with a clear understanding of what works and what can be improved.
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The result is a committed, motivated, and well-integrated employee who feels part of the organization and reaches productivity faster
Customer Story: Better Onboarding, More Time
Ruskatalot’s Digital Leap – AItoHR Modernizing Employee Onboarding
Ruskatalot recognizes that employee well-being directly impacts the quality of care for residents. To enhance this, they modernized their onboarding process with digital solutions.
AItoHR’s onboarding bot has streamlined training for new employees, ensured easy access to critical information, and significantly reduced the workload of supervisors. Acting as a digital work companion, the bot makes essential knowledge readily available to the entire staff.
Technology doesn’t replace human interaction—it enhances it. Together, we are shaping a more efficient and supportive work environment!
A Well-Designed Onboarding Process as a Competitive Advantage
AItoOnboarding makes the new employee’s start individual, motivating, and seamless. AI supports the process, but at the core is a human-centric and impactful onboarding experience that strengthens commitment and accelerates productivity. We do not just provide data – we offer concrete support to make onboarding genuinely effective and meaningful.
Request a demo and see how AItoOnboarding can transform your organization’s onboarding process today!